Last updated June 2026

The Greig Trust is committed to protecting and respecting your privacy. We process personal information in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, the Privacy and Electronic Communications Regulations (PECR), and other applicable data protection legislation, including amendments introduced by the Data (Use and Access) Act 2025.

Our Legal Basis for Processing Personal Information

The Greig Trust collects and processes personal information primarily as part of the grant application process. This may include:

• Contact details;
• Health information;
• Occupational information;
• Financial information; and
• Any other information necessary to assess and administer grant applications.

We process this information for the purposes of assessing applications, awarding and administering grants, monitoring the use of grants, fulfilling our legal obligations, and managing our charitable activities.

Our lawful bases for processing personal information are:

Legitimate Interests

We process most applicant information because it is necessary for the legitimate interests of The Greig Trust in administering, monitoring and evaluating charitable grants, provided that these interests do not override the rights and freedoms of the individuals concerned.

Consent

Where we process special category personal data (such as health information), we will do so with the applicant’s explicit consent and, where required by law, any other applicable condition under data protection legislation.

You may withdraw your consent at any time. However, if you do so, we may be unable to assess or continue processing your grant application.

Applicants must ensure that any third party whose personal information is included within an application has been informed of this privacy information and agrees to the disclosure of their information where appropriate.

How We Use Your Information

The personal information you provide will only be used for purposes connected with:

• Assessing grant applications;
• Awarding and administering grants;
• Communicating with applicants and beneficiaries;
• Monitoring and evaluating grant outcomes;
• Maintaining financial, legal and regulatory records; and
• Complying with legal and regulatory obligations.

We do not sell personal information to third parties.

How Long We Keep Information

We retain personal information only for as long as is necessary for the purposes for which it was collected.

• Successful applicants: information will be retained for the duration of the grant relationship and for 7 years following the date of the final payment or last contact, whichever is later.
• Unsuccessful applicants: information will be retained for 12 months after the application decision date.

Information may be kept for longer where required by law or where necessary to establish, exercise or defend legal claims.

Keeping Information Up to Date

We aim to ensure that the personal information we hold is accurate and up to date.

If you believe the information we hold about you is inaccurate or incomplete, please contact us. We will correct or update information where appropriate and, in certain circumstances, delete it.

Your Rights

Under data protection legislation, individuals have several rights regarding their personal information, including:

• The right to be informed about how their information is used;
• The right of access to their personal information;
• The right to have inaccurate information corrected;
• The right to request erasure of personal information in certain circumstances;
• The right to restrict processing in certain circumstances;
• The right to object to processing based on legitimate interests;
• The right to data portability where applicable; and
• Rights relating to automated decision-making and profiling, where applicable. The Greig Trust does not currently make solely automated decisions that produce legal or similarly significant effects on individuals.

To exercise any of these rights, please contact:

The Greig Trust
34 Dalkeith Grove
Stanmore
Middlesex HA7 4SG

Email: sheila34taylor@gmail.com

Data Protection Complaints

If you have concerns about how The Greig Trust handles your personal information, please contact us in the first instance using the details above.

The Greig Trust maintains a data protection complaints process and will investigate and respond to complaints in accordance with applicable data protection legislation.

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO):

Information Commissioner’s Office
Website: https://www.ico.org.uk
Telephone: 0303 123 1113

You may complain directly to the ICO at any time, although the ICO generally encourages individuals to allow organisations the opportunity to address concerns before raising them with the regulator.